Procedures for Medical/Mental Health Withdrawal
- Before applying for M/MHW, explore other academic options like incompletes and/or the drop policies.
- To qualify for M/MHW, the student will be required to complete and submit the Medical form (green packet) with supporting medical documentation to Thagard Student Health Center. Or the MHW (purple packet) to Withdrawal Services who will forward to the University Counseling Center for review. Medical documentation is needed from a physician, counselor, or other health care provider. The documentation needed are:
- the dates of treatment
- the nature of the illness/injury
- An indication that the illness/injury is severe enough to necessitate a withdrawal from the current semester/term.
- Once it's determined that M/MHW is appropriate, proceed with the following:
- Withdrawals for Mental Health - the student should start at the Withdrawal Services office located on the 4th floor of the University Center, building A, room 4100, to obtain a withdrawal application and medical withdrawal form (purple packet).
- Withdrawals for Physical Health Reasons - the student should start at the Withdrawal Services office located on the 4th floor of the University center, building A, room 4100, to obtain the medical withdrawal.
- Please contact Ms. Angelia Wood of the Thagard Student Health Center (850-644-1624) for any questions or guidelines regarding what type of supporting documentation to obtain.
- The student must complete the University withdrawal application and the medical/mental health professional's statement (filling out the student section allows the professional to disclose your situation). Incomplete forms will not be processed!
- The student must have their health professional complete the section designated for the health professionals. This includes providing the correct documentation, which means office visit notes, admission/discharge summary (if hospitalized), or emergency room exam note. Documentation should note exam findings, diagnosis, plan of treatment, and recommendations. Hospital or physician bills will not be accepted as documentation. A signed letter from a physician will not be accepted instead of office visit notes.
- The student statement is the student's personal statement of how the health problem affected their academic courses.
- The completed Medical Application must be submitted to Ms. Angelia Wood, Thagard Student Health Center.
- The student must submit their completed MHW Application to the Withdrawal Services office, located at the University Center, Building A, Room 4100.
- The Withdrawal advisor/representative will forward the completed MHW application packet to the medical withdrawal committee at the University Counseling Center (UCC).
- Documentation will be reviewed by the committee(s) and determination made whether criteria has been met. The committee's recommendation will be forward to the Withdrawal Services for documentation and processing.
- The withdrawal staff will forward the withdrawal application w/the medical results to the Dean's office for final consideration (approval or denial). Withdrawal Services will notify the student of the final decision in writing or via e-mail.
- If the M/MHW is denied the student is allowed one appeal. To appeal a denied medical, the student must be able to furnish additional documentation from the medical or mental health professional that gives stronger support to the reasons for the withdrawal. The student should submit additional documents to the withdrawal office for reprocessing. The withdrawal office will then forward the additional information to the M/MHW committee. Please write "APPEAL" on the first page of the new documentation.
- The M/MHW process normally takes about 7 to 10 working days. Questions about completing the forms or the withdrawal procedure can be answered by calling Withdrawal Services at (850) 644-1741, Thagard Student Health Center at (850) 644-1624 or the University Counseling Center at (850) 644-2003.
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